We may collect the following types of information:

1.1 Information You Provide

• Name, email address, and other contact details

• Billing information (via Stripe or other third-party processors)

• Submission materials (e.g., illustrations, bios) for competitions or magazine entries

• Membership application data

1.2 Information We Automatically Collect

• Website usage data (via cookies, analytics tools)

• Referring pages and interactions with our content

We use the collected data to:

• Process memberships, competition entries, and magazine submissions

• Deliver purchased products or digital content

• Respond to your inquiries and support requests

• Send email communications regarding updates, submissions, or promotional content (if opted-in)

• Analyze website traffic and improve user experience

If you are located in the European Economic Area (EEA), we process your personal data based on:

• Your consent (e.g., newsletter signup)

• Contractual necessity (e.g., fulfilling a purchase)

• Legal obligations (e.g., tax compliance)

• Legitimate interests (e.g., fraud prevention, marketing analytics)

We do not sell or rent your personal information. We may share it only under the following circumstances:

• Payment processors (e.g., Stripe) to securely process transactions

• Email service providers (e.g., Mailchimp) to send communications

• Analytics services (e.g., Google Analytics) to monitor site usage

• Legal or regulatory authorities when required by law

Each third-party service provider is bound by its own privacy and security policies.

We use cookies and similar technologies to:

• Maintain session state and user preferences

• Analyze website usage trends

• Improve site functionality and performance

You can manage or disable cookies through your browser settings. However, disabling cookies may affect certain features of our site.

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, including legal, accounting, or reporting requirements.

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate data

• Request deletion of your data (“right to be forgotten”)

• Request data portability in a commonly used, machine-readable format

• Withdraw consent where applicable

• Object to certain types of processing

To protect your privacy and data security, we may require you to verify your identity before fulfilling such requests. We also reserve the right to decline requests that are excessive, repetitive, manifestly unfounded, or that pose a risk to the privacy of others.

If you wish to exercise any of these rights, please contact us at:
privacy@dotsxcircles.com

Please note that, in accordance with applicable data protection laws, we will respond to eligible requests within 30 days, and may extend this period for complex requests as permitted by law.

We take reasonable administrative, technical, and physical measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

Please note that no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

We may update this Privacy Policy from time to time. The latest version will always be posted on our website with the effective date clearly stated. Continued use of our services constitutes your acceptance of any updates.

If you have any questions about this Privacy Policy or our data practices, please contact: Dots x Circles LLC

privacy@dotsxcircles.com

Dots x Circles LLC,
1111B S Governors Ave STE 26820
Dover DE
19904